PRACTICAL INFORMATION FOR VISITING PROFESSORS & RESEARCHERS

PRACTICAL INFORMATION FOR VISITING PROFESSORS & RESEARCHERS

Every year, UPVM welcomes visiting professors and researchers from all over the world. These visits are generally two months to one year long and are reserved for professors and senior researchers.

This page includes a checklist detailing the main steps involved in preparing your stay in France as a visiting professor or researcher.

  • Prepare your stay

  • Prepare your administrative documents

  • Find accommodation

  • Get health insurance

  • Welcome to Montpellier!

 

Prepare your stay

Contact the EURAXESS Occitanie-Est Service Centre

Don’t hesitate to contact the EURAXESS Occitanie-Est Service Centre to take advantage of free, personalised local assistance. The EURAXESS Occitanie-Est service centre provides the information and support you need both before and during your stay in France: administrative procedures (visas, residence permits), accommodation, healthcare coverage, French language classes, etc.

Prepare your administrative documents

The list of administrative information and documents you need to send to UPVM before your arrival depends on your status:

PROFESSOR IN ACADEMIC MOBILITY or PMU (PROFESSEUR EN MOBILITE UNIVERSITAIRE)

Please send all of the following to Anna MATEVOSYAN anna.matevosyan@univ-montp3.fr at least 10 days before your arrival at UPVM:

  • Copy of your passport:  Make sure you have a valid passport! If your passport is due to expire within the year, we recommend extending or renewing it before you come.
  • Hosting agreement signed by the home institution and UPVM: This official document specifies the nature and duration of your assignment. It defines the administrative and financial conditions of your stay at UPVM.
     
  • Copy of your European Health Insurance Card or certificate of health insurance coverage: It is presented each time you visit a healthcare professional to ensure your care and medical expenses are covered during your stay. If you do not have a European Health Insurance Card, you can ask your bank or an insurance company for a certificate of travel insurance covering your mobility period.
     
  • Certificate of insurance that includes emergency medical repatriation and emergency hospital treatment covering the mobility period; this certificate proves you are covered for emergency evacuation to your country of residence in the event of a serious accident or illness. Some bank cards (Mastercard, Visa, etc.) offer repatriation service when travelling abroad. To take advantage of this, simply use the card to pay for your flight.
     
  • Certificate of civil liability abroad:  Document in your name issued by your insurance company proving coverage should you cause damage to a third party during your stay in France.
     
  • Assignment expenses sheet (recipient bank account): Form you complete with the information needed for reimbursement of your out-of-pocket expenses.
     
  • Statement of bank details or RIB (Relevé d’Identité Bancaire):  This document provided by your bank must include:
  • the name of your bank
  • your bank’s address
  • your name
  • your address in your country of origin
  • the IBAN, BIC, or swift code for your account 

 

RESEARCH PROFESSOR VISITING ON 'LIFE OF AGREEMENTS' FUNDING (ENSEIGNANT-CHERCHEUR INVITÉ SUR FINANCEMENT ‘VIE DES ACCORDS’)

To obtain the list of documents you need to send prior to your arrival, please contact Mrs  Marjorie VIGOUROUX marjorie.vigouroux@univ-montp3.fr.

RESEARCH PROFESSOR VISITING ON RESEARCH FUNDING (ENSEIGNANT-CHERCHEUR INVITÉ SUR FINANCEMENT RECHERCHE)

To obtain the list of documents you need to send prior to your arrival, please contact the Department of Research and Doctoral Studies DRED.

RESEARCH PROFESSOR VISITING FOR THE YEAR (ENSEIGNANT-CHERCHEUR INVITÉ A L’ANNÉE)

To obtain the list of documents you need to send prior to your arrival, please contact the Department of Human Relations and Resources or DRRH (Direction des Relations et des Ressources Humaines): drh-enseignants@univ-montp3.fr.    

  • Find accommodation

Make sure you find accommodation, even temporary, before your arrival in Montpellier.

The EURAXESS Occitanie-Est Services Centre is available to help you find accommodation (CROUS form, negotiated offers, advice, etc.).

  • Get health insurance

During your stay in France, you must have health cover. You will need to send proof of health coverage in France to UPVM before your arrival in Montpellier.

If you are coming for a stay of less than 3 to 4 months, without a work contract, you will not be entitled to health insurance coverage from French Social Security. In this case, we ask that you contract private health insurance that will cover your routine healthcare expenses to at least the equivalent of Social Security coverage.

Contact the EURAXESS Occitanie-Est Services Centre to find out about the formalities you need to complete before your departure.

  • Welcome to Montpellier!

A southern city full of traditional and contemporary treasures, Montpellier is a Mediterranean crossroads, a charming and exceptional destination. A medieval city where the city centre, with its Place de la Comédie, Faculté de Médecine, and Place Royale du Peyrou, attracts visitors from all over the world. Montpellier is also a modern metropolis, open to contemporary architecture, science, culture and recreation.

But it also has many other assets.  An unspoiled territory of varying landscapes nestled between the sea (11 km away), vineyards, and mountains. A typical laid back Mediterranean atmosphere. Delicious food, and wine bursting with sunshine. Exceptional cultural and sporting events...

To learn more about Montpellier and its “must-sees”, visit the website of the Montpellier Tourist Office.

 

Welcome to Paul-Valéry Montpellier 3 University

Montpellier University was France’s third university, established after Paris and Toulouse. Founded on 26th October 1289 by papal bull under Pope Nicholas IV, it included Faculties of Medicine, Arts and Law. In 1970, these former faculties were reorganised into three separate Universities, including Paul-Valéry University Montpellier 3 (UPVM).

To learn more, read the UPVM Presentation.

To get to UPVM, refer to the campus maps.

Access to University Libraries 

There are 3 University Libraries or BU (Bibliothèques Universitaires) to choose from, as well 24 associated local libraries called CDPS (Centre de Documentation Scientifique et Pédagogique):

  • Ramon Llull (route de Mende)
  • Saint-Charles (Saint-Charles site)
  • Du Guesclin (Béziers)

To learn more, click on the libraries.

WIFI access 

During your time at UPVM, you will be able to connect to WIFI via the "UM3-PortailWifi" network.

To do this, don't hesitate to ask your host to create a guest WIFI account using the following link: WiFi account request for guests.

 

Emergency numbers

The numbers to call in France in case of an emergency:

  • 112: European emergency number
  • 15: SAMU (medical emergencies)
  • 17: Police or Gendarmerie nationale
  • 18: Fire brigade and first aid
  • 3624: SOS médecins (toll call: 15 ct/min) (24/7 medical emergency house calls)
  • 116, 117: On-call doctors
Last updated : 07/09/2022